In most companies the org chart is a slide that nobody updates, and competences live in spreadsheets kept by each manager. When an auditor asks who is qualified for a critical role, or who replaces the quality manager during holidays, the answer takes days. GTMC-Skills connects the two: the organization chart and the competence matrix are the same data.
Org Chart & Competences
Who does what, who is qualified to do it, and who steps in when they are absent.
ISO 9001IATF 16949ISO 14001ISO 45001ISO/IEC 27001
๐ข A living organization chart
Departments, positions, reporting lines and deputies in one interactive chart. Hires, transfers and promotions update it immediately, and every employee can see where they sit and who they report to.
๐ฏ A competence profile for every position
Each position defines the competences it requires and the minimum level for each. Each employee carries their actual levels, certificates and expiry dates. The chart colours every box: qualified, expiring soon or gap.
๐ Deputies and critical roles
Mark the roles that must never be uncovered and assign qualified deputies. The system warns you when a critical role depends on a single person or when the deputy's qualification is about to expire.
๐งญ Change becomes a training plan
When someone moves to a new position, GTMC-Skills compares their profile with the new requirements and proposes the training needed, with deadlines and owners. Nobody starts a role without a plan.
๐ Example: production line 2 at an automotive supplier
A plant of 180 people preparing for its IATF 16949 surveillance audit. This is what the chart shows for line 2:
Plant Manager
Quality Manager
IATF internal auditor โDeputy: Quality EngineerHSE Manager
ISO 14001 lead auditor โFirst aid โ expires in 25 daysProduction Manager
Core Tools (FMEA, SPC) โTeam Leader Line 2
Core Tools (FMEA, SPC) โNo qualified deputyOperator โ welding cell
Welding level 3 โForklift licence โOperator โ final inspection
Environmental awareness โMSA / gauge use โ gap
Qualified
Expiring
Gap / risk
โ In two seconds the HR manager sees three actions: renew the HSE manager's first-aid certificate, qualify a deputy for the line 2 team leader, and train the final-inspection operator on MSA before the audit. GTMC-Skills creates the three training requests with owners and deadlines.
๐ก๏ธ Why certification auditors ask for it
Every management system standard requires defined roles and demonstrated competence. Auditors do not accept "we know who is good": they want documented evidence for each person, and they want to see that gaps are found and closed.
| Standard | Clause | What it requires | How GTMC-Skills helps |
|---|---|---|---|
| ISO 9001:2015 | 5.3 | Roles, responsibilities and authorities are assigned, communicated and understood. | Org chart with roles, reporting lines and deputies, visible to every employee. |
| ISO 9001:2015 | 7.2 | Determine the competence needed, ensure people are competent and keep documented evidence. | Required profile per position compared with actual levels; certificates stored with expiry dates. |
| IATF 16949:2016 | 7.2.1 โ 7.2.3 | A documented process for training needs, on-the-job training and qualification of internal auditors. | Training needs generated from gaps; on-the-job training and auditor qualifications (core tools, customer-specific requirements) tracked per person. |
| ISO 14001:2015 | 5.3 ยท 7.2 ยท 7.3 | Defined environmental responsibilities, competence of people whose work affects environmental performance, and awareness. | Positions linked to significant environmental aspects are flagged and their awareness training is tracked. |
| ISO 45001:2018 | 5.3 ยท 7.2 | OH&S roles and the competence to identify hazards and work safely. | Safety roles such as first aid, fire wardens and forklift licences mapped with validity dates and alerts. |
| ISO/IEC 27001:2022 | 7.2 | Competence of people whose work affects information security. | Security roles and awareness training mapped on the same chart. |
โน๏ธ GTMC-Skills does not issue certifications: they are granted by accredited certification bodies. The platform keeps the evidence these standards require up to date and ready for the audit.
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